Event Coordinator

Event Coordinator — Corporate Events Location: Pune, India Work mode: Work from office, 5 days a week Experience: 3–6 years Openings: 2 Working hours: Aligned to UAE business hours Weekly off: Any 2 days of the week
The RoleWe are looking for Senior Event Planners who can own corporate events end to end — from the first client conversation to the final delivery. You will handle the client, sale, proposal, pricing, suppliers and execution for your events.This is not a coordination role. You will be expected to win business, protect margin, manage the client relationship and deliver what you sold. You will work with corporate clients across the UAE, while coordinating venues and suppliers remotely with local on-ground support.
Key Roles & Responsibilities
1. Own the saleManage inbound corporate enquiries from qualification through to closure.Understand the client’s brief, budget and objectives.Build compelling proposals and commercially sound quotations.Negotiate, handle objections and close business.Follow up consistently and maintain a healthy pipeline.Identify opportunities for upsell, repeat business and account growth.Own the revenue and margin of your events, not just the booking.
2. Plan the event end to endTranslate client briefs into practical event plans covering venue, layout, F&B, décor, AV,entertainment, staffing and logistics.Evaluate venue capacity, floor plans, setup constraints and operational feasibility.Build timelines, identify dependencies and anticipate delivery risks.Ensure the solution sold to the client can actually be executed.
3. Manage suppliers and commercialsSource and shortlist appropriate suppliers.Negotiate rates and commercial terms.Brief suppliers clearly and lock scope in writing.Manage confirmations, setup requirements and delivery timelines.Track supplier performance and feed learnings back into Hafla’s system.
4. Own event deliveryCoordinate the event from confirmed booking through execution and closure.Manage client communication, supplier coordination and last-minute changes.Resolve delivery issues quickly and protect the client experience.Complete post-event closure, feedback and invoicing inputs.
5. Own your numbersTrack and actively manage your own:RevenueGross marginConversionAverage order valueResponse timeDelivery qualityClient satisfactionRepeat businessYou should know where you stand and what needs to improve without waiting for someone else to tell you.
6. Work with AI and ProductUse Hafla’s AI tools daily for lead management, proposals, procurement and pricing.Give structured feedback where AI recommendations or workflows fall short.Identify repetitive work that can be automated or improved.Help Product understand real planner and client pain points
Must Have3–6 years of experience in corporate events, MICE, banquet sales, hotel events, eventproduction or an events agencyExperience personally owning both the sale and delivery of eventsStrong understanding of event commercials, pricing and marginStrong venue and event-planning knowledgeExcellent spoken and written EnglishComfortable dealing directly with corporate clientsStrong negotiation, follow-up and client-management skillsStrong attention to detail and execution disciplineComfortable using CRM, event-planning and other digital toolsAbility to work independently and solve problems without constant escalation
Good to HaveUAE / GCC / international client exposureHotel banquet, or venue-sales experienceExperience across décor, AV, F&B, entertainment or productionExisting supplier / venue relationshipsDegree or diploma in hotel management or event managementMeaningful experience using AI tools in day-to-day workExperience working with automation, Product or technology teamsHave Events, Travel, Hospitality, or similar industry background
UAE market experience is useful, but not essential. We care more about strong eventfundamentals and how quickly you learn
Please apply only if the shift pattern and non-weekend weekly off genuinely work for you.