HR payroll Executive, Sage Software (remote night shift, USA)

Job SummaryThe Human Resources Assistant will support the HR department and management team across our convenience store chain by handling critical administrative functions, recruitment, payroll processing, and accounting software management. This role is essential to ensuring smooth HR operations, compliance with labor regulations, and efficient financial management of our stores.Primary ResponsibilitiesRecruitment & Application Management:Review and screen job applications for accuracy and completenessCoordinate with store managers to understand staffing needs and job requirementsPrepare applicant tracking reports and recommendation summariesCommunicate with candidates regarding application status and next stepsMaintain organized applicant files and documentationPayroll Administration:Process bi-weekly payroll for all employees across multiple store locationsVerify timesheets and hours worked; identify and resolve discrepanciesCalculate deductions, withholdings, and tax compliance requirementsCoordinate payroll tax filings and unemployment insurance processingGenerate and distribute pay stubs and payroll reportsMaintain accurate payroll records and employee compensation filesSage 100 Accounting Software Management:Enter and reconcile payroll data in Sage 100Process vendor payments and accounts payable transactionsGenerate financial reports and reconciliation statementsMaintain chart of accounts and account classificationsTroubleshoot system issues and ensure data integrityCreate regular backups and ensure system complianceHR Documentation & Compliance:Prepare and process employment contracts, offer letters, and termination documentsMaintain employee files with required documentation and certificationsTrack and ensure compliance with labor laws and regulationsAssist with new hire orientation and onboarding proceduresPrepare HR reports and employee census informationManage employee records database and ensure confidentialitySecondary Responsibilities (Convenience Store Chain Specific)Assist with employee benefits administration and enrollmentCoordinate with franchise/store managers on scheduling and staffing mattersTrack employee certifications (Food Handler, Alcohol Service, etc.)Support expense tracking and cost analysis across store locationsAssist with store inventory and supply ordering documentationHelp prepare financial reconciliation reports for store managersRespond to employee inquiries regarding HR policies and proceduresMaintain confidentiality of sensitive employee and financial informationAssist with audit preparation and documentation requestsSupport special projects as requested by HR Manager or ownershipRequired QualificationsBachelors in Finance or Accounting; equivalent work experience in HR or accountingProven experience with Sage 100 accounting software (2+ years preferred)Proficiency with payroll processing and payroll software platformsStrong knowledge of federal and state employment laws and tax regulationsExcellent organizational and time management skillsStrong attention to detail and accuracy with numerical dataAbility to maintain confidentiality and handle sensitive informationProficiency with Microsoft Office Suite (Word, Excel, Outlook)Strong written and verbal communication skillsAbility to multi-task and work in a fast-paced environmentPreferred QualificationsBachelors degree or higher in Human Resources, Accounting, or Business AdministrationHR certification (PHR, SHRM-CP) or accounting certificationExperience in retail or convenience store operationsFamiliarity with Quickbooks, Sage 100Previous experience with multi-location business managementKnowledge of point-of-sale (POS) systemsSkills & CompetenciesAttention to Detail & AccuracyData Entry & Database ManagementProblem-Solving & Analytical ThinkingCustomer Service & Interpersonal SkillsTime Management & OrganizationTechnical Proficiency & Software TroubleshootingDiscretion & ConfidentialityInitiative & AdaptabilityPhysical RequirementsWhile this is primarily an office-based role, the candidate must be able to:Sit for extended periods at a desk and computer workstationPerform repetitive hand and finger motions (typing, data entry)Lift and carry documents and files weighing up to 20 poundsCommunicate effectively by phone, email, and in personWork EnvironmentThis position operates in a professional office setting. The employee will work with confidential information and must maintain professionalism when interacting with employees, managers, and external vendors. Flexibility may be required to accommodate business needs and seasonal demands.
Compensation & BenefitsSalary: 80,000 – 1 Lakh Rupees Per MonthBenefits May Include:Paid Time Off (Vacation, Sick Days, Holidays)
Equal Employment Opportunity StatementWe are an Equal Opportunity Employer. Our company policy is to recruit, hire, train, and promote individuals in all job classifications without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, or gender identity. We are committed to creating a diverse and inclusive workplace.This job description is not an exhaustive list of all duties, responsibilities, or qualifications. The employer reserves the right to modify, add, or remove responsibilities and requirements as business needs change. This job description is intended to provide a general overview of the position and should not be construed as a contract of employment.